Responsibilities of the Executive Council
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President:
- Be the authorized
leader of the Section.
- Represent the Section
before the public.
- Preside at all
meetings of the Section and the Executive Council.
- Appoint the chairs of
all committees, with the approval of the Executive Council, except the
Chair of the Nominating Committee, who shall be appointed by the
Executive Council.
- Authorize the signing
of checks by the Treasurer.
- Assume all other
executive duties not otherwise delegated.
- Coordinate all
activities and execute the business and policies of the Section between
meetings.
- Manage the Section
strategic planning meetings.
- Set and maintain the
quality of the Section.
- Oversees the Board of
Trustees and Chair of Member Initiatives.
Vice President:
- Perform all duties of
the President in her/his absence or at her/his request.
- Perform any other
duties assigned by the Executive Council.
- Assist in managing the
Section strategic planning meetings.
- Perform all necessary
functions to help the Section grow.
- Oversees the Chair of
Education and Chair of Professional Development.
Treasurer:
- Be responsible for the
collection, safekeeping and distribution of all section funds.
- Sign checks for the
section as authorized by the President.
- Prepare, maintain and
report as directed on the financial position of the Section in relation
to the approved budget.
- Keep an exact account
of all receipts and expenditures for submission to the Society Treasurer
at the end of each fiscal year.
- Serves on the Board of
Trustees.
- Oversees the Grant
Coordinator and Sponshorship Coordinator.
Secretary:
- Record, prepare,
maintain and distribute as directed the minutes of each meeting of the
Section and or the Executive Council.
- Carry on the Section
correspondence as requested by the president or the Executive Council.
- Notify Executive
Council members of Executive Council meetings, notify members of
membership meetings, and send out ballots for elections and other
official business.
- Maintain a file with a
copy of all mail sent out in the name of the Section.
- Maintain attendance
metrics for all meetings and events.
- Oversees the Chair of
Diversity & Inclusion.
Section Representative:
- Act as the Official
contact between the Council of Representatives and the Section.
- Vote for Section on
all matters before the Council of Representatives.
- When possible, assure
that she or authorized alternate(s) represent(s) the Section at the
meeting(s) of the Council of Representatives and at all Region Meetings.
- Report to the Section
on matters reported by the Board of Directors, Council of
Representatives, and Region meetings.
- Recruit National
Representatives to speak to our Section.
- Prepare and submit
reports of Section activities as requested by the Region Governor.
- Manage the section's
strategic plan to ensure that objectives are set and executed throughout
the year. Deliver strategic plan and goals to the Region Governor.
- Oversees the Bylaws
Coordinator.
DIRECTORS
Director of Education (reports
to Section Representative)
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Coordinate/Develop programs for K-12 students
and educators, such as Girl Scouts, Certificates of Merit, Scholarships,
Science Fairs, and FEEC.
- Provide information on engineering
careers for K-12 girls, their counselors, and parents.
- Be point of contact, solicit
volunteers, and work with coordinators on outreach events.
- Prepare Section Award submissions for
Outreach.
Director of External Affairs (reports
to Secretary)
- Diversity
- Organize meetings and networking
opportunities with local organizations.
- Identify local community service events.
- Organize events/activities focused on diverse
traits of our membership.
- Track membership-diversity related metrics.
- Provide methods of recruiting and/or retention to
enhance the Section’s diversity.
- Plan End of the Year Awards Banquet.
- Prepare Section Award submissions for
Multicultural Advancement.
- Communications
- Provide regular communications of
section meetings and events, while advancing the Society's objectives
and Section goals (emails, newsletters, website, etc)
- Send news accounts of Section
activities to the SWE Magazine.
- Book and confirm reservation at meeting
locations.
- Prepare Section Award submissions for
Communications.
Director of Membership Initiatives (reports to Treasurer)
- Maintain the official membership
records of the Section.
- Solicit potential members.
- Assist prospective members in applying for
membership in the Society.
- Encourage dropped members to renew their
membership.
- Encourage Collegiate Upgrades and Upgrade Activities.
- Recruit corporate involvement from our local
industry.
- Influence higher grades of membership, including
Life, Senior, and Fellow.
- Identify eligible members for Fellow and
Distinguished Service Society Awards.
- Prepare Section Award submissions for Membership.
Director of Professional Development (reports to Vice President)
- Professional Excellence
- Encourage and assist members to
establish goals for personal and professional achievement, and to
attain high levels of educational.
- Identify professional development topics
and help recruit speakers.
- Identify and schedule industry and local interest
tour opportunities.
- Prepare Section Award submissions for
Professional Development.
- Awards & Recognition
- Identify award/recognition
opportunities locally, and for Society awards.
- Assist members in applying for local
and Society awards.
- Assist Directors in planning, writing, and
submitting Section Awards.
OTHER POSITIONS
Past-President (reports to
President)
- Finalize all Section business from
previous fiscal year.
- Participate in Strategic Planning for
the current fiscal year.
- Be a knowledge source for the Executive
Board.
- Perform duties as suggested by the
Executive Board.
Board of Trustees (reports to
President)
- To manage the financial investing of
the trust account.
- To withdraw money once a year from the
account for the scholarship fund as decided by the Executive Board and
concurred by the Board of Trustees.
UCF Counselor (reports to
President)
- To serve as a source of information
about SWE and its goals.
- To act as a coach, role model, and
source of moral support.
- To serve as a liaison between industry,
the local SWE Professional Section and the Collegiate Section.
- To arrange plant tours and help locate
speakers and donations from industry.
- To help the Collegiate Section in
complying with both SWE and the school’s policies and procedures.
- To remain active for the entire year by
participating in Collegiate Section meetings and special events whenever
possible.
- To provide advice and suggestions on Collegiate
Section activities.
- To review and sign the Annual and
Financial Report for the Collegiate Section.
- To encourage the Collegiate Section to
apply for SWE awards.
- To assist the Faculty Advisor with
ensuring the Collegiate Section remains in good standing according to
SWE bylaws.
- To encourage student attendance at
Region Meetings, Region Conferences, and the Society Conference.
- To promote the benefits of SWE after
graduation by way of upgrading.
- To attend Regional and Society SWE
Counselor and Faculty Advisor meetings.
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