Quarterly Report Format

Reports are due on the 15th of February, May, August, and November -- unless notified otherwise. They should be submitted to the Program Development Grants Chair, preferrably via email. The reporting of your project is very important as the committee in turn must report on each of the programs back to the corporations that donate funds.

Please be succinct. The Quarterly Report is typically less than 2 pages in length. The Quarterly Report should contain the following information:

• Submittal Date
• Name of Project and DR#
• Author of Quarterly Report
• Author’s contact information including telephone number and email address.
• Progress towards completion of the project. Report against each milestone in the Project Proposal.
• Discussion of any changes to project that differ from the proposal , e.g. :(a) Date of event; (b) Change in people managing or supporting the project;  (c) Change in scope of Project;  (d) Change in financial assumptions due to change in scope of project
• Budget Update: (a) Changes to the original budget; (b) Spending against original budget, amount spent by budget category.
• Risks and/or problems, and Action taken to mitigate situation, e.g.:(a) Delays in project; (b) Difficulty in getting volunteers.

Updated on ... July 03, 2001